March 6, 2018

Wy’east UUC Board Minutes

Tuesday, March 6, 2018

Meeting called to order at 7:03

Present: Bruce, Paul, Craig, Daniale, Mathias, Barbara

Meeting Minutes

• Check-In

• Meeting Minutes-review and approval
  • Minor adjustment made to header, Bruce moves to accept, Mathias seconds, all agree.

• Treasurer’s Report & Budget Discussion
  • Report:
    • Emailed
    • Lower income in January, as expected.
    • Our expenses are also significantly lower, and we’re at a surplus.
  • Budget
    • Emailed
    • Worship line items might be reduced (due to surplus)
    • Music area could be increased due to support our growing choir program, and there are several items under consideration:  new sheet music, UUMN membership, UUMN conference
    • LRE, consider increasing DRE salary
    • Minor adjustments to Membership
    • Minor adjustments to Community presence w/ Campus Ministry and shifting funds due to VSN partnership ending
    • Organizational support, also some minor adjustments:  telecom, software (Mathias will continue to look into software options and will have it for next month’s meeting)
    • Recommendation to add some more to the Board Discretionary fund to help cover conferences, etc… for members
    • Recommendation to include a Leadership/Professional Development area for attending GA/RA

• Worship Committee Report
  • Some changes in the setup and Joys and Sorrow; it’s going smoothly, and there has been mixed reviews, mostly due to discomfort around change.  Mostly there has been positive feedback about the design and flow.
  • There have been some positive adjustments around kids in the mornings
  • Choir has continued to grow, getting more people involved

• Minister’s Report & Mission/Vision Progress
  • Emailed
  • UU History class--no one has signed up, so might be cancelled (Craig thinks there might be simply a lot going on as far as adult enrichment)
  • Mission/Vision workshop is off to a good start with steps to continue progressing forward

• Strategic Planning Committee
  • Discussing outreach at the moment

• 2018 Canvass
  • Barbara handed out a timeline w/ canvass committee duties
  • We’ll look this over and send comments via email to Barbara
  • Mathias will aim to have the next budget draft by the 15th
  • Might need to change potluck in May
  • Bruce has confirmed his testimonial date

• Document Storage RCPPC
  • Plans to move documents from Eme’s place to the office at RCPCC, and they’ve moved the large desk out so it’s a usable space
  • We’ll continue this further on--once canvass and budget are behind us

• Sharai Recognition
  • Bruce will get a card that we’ll sign with a gift card and send it on to Sharai

• Confirm Next Two Meeting Dates

April 3

May 1

Parking Lot:

• Creating a document for potential volunteers, perhaps a check-list that could get funneled to the membership committee or a volunteer coordinator
• Possibility of Matt and Mathias being volunteer piano players
• Directory and Canvassing:   concerns about losing our foundation base.  (Do people stay on as friends of Wy’east after being removed from the membership roster?  Can we include these friends in our canvassing?)
• Mt. Hood Cluster:  Barbara feels there is value in maintaining this relationship

Meeting adjourned at 8:46